Business Office

Business & Operations Office

The Business and Operations office encompasses a broad range of program areas of the school district.  The overall responsibility of the Office is to support the educational mission of the District by administering the business and operations functions which includes the following duties and responsibilities:

  • Preparation, monitoring, and reporting on the school department’s fiscal year operating budget which includes the general fund, revolving funds, grants, and donations
  • Preparation of various financial reports for financial trend analysis
  • Monitor Preschool and School Lunch Program financial stability
  • Develop and present the school department’s five-year capital plan to the town
  • Oversee school department procurements and develop and administer Invitation For Bids (IFB) and Request for Proposals (RFP) for various supplies and services districtwide.
  • Process and submit school department revenue and cash receipts
  • Monitor accounts receivable and invoice for various outstanding account balances
  • Oversee and authorize purchase orders and prepare and process weekly accounts payable warrants in compliance with applicable state and federal laws.
  • Prepare and process bi-weekly payroll warrants in compliance with applicable collective bargaining agreements and individual contracts and state and federal laws
  • Track vacation, personal, and sick time accruals
  • Reconcile and close out all accounts with the Finance Director/Town Accountant to close the fiscal year in preparation for the Annual Town Audit and Single Audit (federal grants)
  • Preparation of the Department of Elementary and Secondary Education (DESE) End of Year Financial and Pupil Report (EOYR) and Annual EOYR Audit
  • Oversee districtwide compliance with State Municipal Finance Laws, State Procurement Laws, Federal Grants Laws, Department of labor regulations, along with a host of other various applicable laws
  • Oversee In-District student bus transportation services
  • Oversee and supervise districtwide school buildings and grounds management which is managed by the Facilities Manager
  • Oversee and supervise district wide school lunch program which is managed by the Food Service Director
  • Oversee Student Activity Funds (SAF) for compliance with State Laws, reconciliation, and preparation for SAF audits
  • Negotiate Cafeteria Staff and Custodial Staff union contracts
  • Assist with Douglas Teacher Association (DTA) negotiations and contract preparation
  • Prepare and file quarterly and annual claims for Medicaid Reimbursement
  • Process Worker’s Compensation Claims
  • Process Liability and Property Damage Insurance Claims
  • Respond to unemployment claims and attend hearings
  • Conduct internal audits
  • Work with various stakeholders throughout the district and town to achieve the goals set forth

 

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